Resource Planning Where Projects and People Meet
The most effective way to manage employee time
"With Clicktime we instantly know how many hours we have available versus how many we have allocated to any particular client assignment."
—Rob Buhler, Chairman at MMI Public Relations
Meet Your Operational Goals
We make it easy to plan employee hours, increase utilization, understand hiring needs, and maximize profitability — all at the same time.
Our interactive resource planning dashboard understands billing rates, employee vacation time, project budgets, and so much more. It’s a real-time window into your business — and your secret weapon against overservicing, scope creep, and runaway project costs.
"ClickTime allows us to be more agile and responsive to client needs, changes to the budget, or even make decisions on whether we need to hire more full-time or contract employees."
—Eve Luppert, Vice President of HR and Operations at Salt Branding
Utilization Calculator
Resource Planning Means Doing More with What You Have
How much more could you be billing?
+$100,000
By reducing over-servicing, more efficiently managing projects, and proactively allocating resources, your business can be more profitable than ever before!
Increase in Utilization Rate
+10%
Number of Employees
100
Average Billing Rate
$150
Maximize Profitability — No Matter How You Bill
Long-term contracts. One-off projects. Lifetime budgets. Monthly retainers. Any way you bill your hours, we can help you do so as efficiently as possible.
Retainer-Based Billing
Gain real-time insights into your monthly retainers, so you can stop over-servicing before it begins! Quickly understand which retainers are profitable, which are not, and what you need to do to make sure every project is in the black. Through our interactive resource planning dashboard, you can see the hours and dollars allocated against future time, and monitor projects as the budget is worked.
Hourly Billing
Understand exactly who is available to work on projects, accounting for employee time off and sick leave leave. Monitor and manage overtime costs, predict project profitability, and easily manage billable versus non-billable hours.
Project-Based Billing
Resource planning allows you to effectively manage your burn rate. As your employees work on a project, the budget is reduced in real time. We make it easy to ensure the right employees — with the right billing rates — are working on the right projects. Whether you need a high-level overview of any engagement, or want to drill down to see what a particular job or project component is costing your organization, the answers you need are immediately available.
Real-time Performance Focus on Strategy — Not Spreadsheets
There’s only so much time in the day, and each project requires the right level of engagement to deliver on your campaign goals. ClickTime helps you balance everything: employee hours, employee availability, project budgets, employee billing rates, estimates, actuals, employee costs to the business, utilization rates, and more.
All the Features You Need to Plan and Manage Employee Resources
Whether you are a PR firm, a marketing agency, a nonprofit, or a consulting group, resource planning will help you achieve your goals faster and more effectively. But it's not just for you. We've created timesheets that reflect goals and remaining hours back to your employees — helping them stay on budget and reducing the amount of time you need to spend policing your team.
"We found the budgeting and estimation we were looking for in ClickTime's Resource Planning tool. Even though we have complex grant allocations and contributions coming from a wide variety of funding sources, ClickTime kept us on budget."
—Jason Van Driesche, Deputy Director at Local Motion
Employee Insights
Understand your team like never before
- See who is available to take on new client work
- Understand what your employees are working on now
- Set and manage utilization and billing goals
Plan Employee Hours
It’s never been this easy to allocate employee time
- Automatically apply the correct billing rate
- Plan time for the current or future months
- Hours are automatically reduced from available employee time — including time off
Easy-to-Use Project Views
Get a real-time window into your projects
- Available budget
- Understaffed/overstaffed jobs
- Overallocated employees
- Employees with hours left to allocate
- Employees with billable goals not met by planned hours
Project Budgeting
Maximize profitability and increase utilization
- Plan employee resources against any type of budget
- Time entry includes employee billing rate
- Bill by employee, by role, by project, by activity — or create exceptions
- Set employee billing or utilization goals
In-Depth Reporting
Answer the most important questions about your business
- Estimates vs. actuals
- Forecast employee capacity
- Benchmark client, project, and task costs
- Analyze how long it takes to complete various projects
- Understand employee utilization rates by person or by role
Easy Tools for Employees
Empower employees to manage their own time
- Employee timesheets highlight planned and remaining hours for each project
- Personal dashboards make it easy for employees monitor their own progress
- Pre-populate timesheets with the correctly assigned projects and clients
Planning Employee Resources Benefits the Entire Organization
No matter your role, resource planning makes your job faster, easier, and more productive.
Executives
High-level dashboards and visualization tools surface key company, project, and client performance metrics.
Managers
Ensure your projects are on track, profitable, and successful with reports and dashboards that help increase employee utilization and remove uncertainty around budgeting and staffing decisions.
Employees
See exactly how you are progressing toward billing or utilization goals. Understand how many hours are remaining to work on any project or task. And open up a new line of communication with managers — before unrealistic expectations or missed targets become an issue.
Bill More Hours Resource Planning Benefits
Maximize profitability with the only staffing tool you’ll ever need.
Manage Employee Capacity
See who is available to to work, plan employee hours against budgets, and ensure no one is working on too many projects.
Increase Employee Utilization
Manage and reduce non-billable hours, empower employee to hit their billing goals, and stop over-servicing — before it happens.
Know When to Hire
Quickly see whether or not you have enough employees — and available time — to take on new work. Align headcount with pipeline business and sales goals.
Stay on Budget
Easily see which projects, activities, clients, and even employees are going over budget.
Increase Profitability
Reduce administrative costs, increase billable hours, and quickly identify patterns, trends, and outliers that have a negative impact on budgets and projects.
Real-Time Project Visibility
Get a 360-degree view of employee availability, project performance, client budgets, and more — everything you need to better manage your business.
Real-time Performance What Can Resource Planning Do for Your Business?
We’re obsessed with making businesses better. If you want to increase productivity, bill more hours, and staff smarter — we can help. It’s what we do!
Resource Planning FAQ
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What is Resource Planning?
Resource planning is the act of scheduling employee time and cost against a budget. Digital agencies, marketing firms, IT firms, consultants are all organizations that typically engage in employee resource planning.
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Why Plan Employee Resources?
Planning employee resources helps organizations increase profitability by reducing over-servicing, better managing project budgets, and gaining real-time visibility into employee capacity.
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How Does Resource Planning Work?
Resource planning provides a real-time window into employee availability and project budgets. As time is entered, budgets and available hours are automatically reduced. This is made possible by associating dynamic billing rates with specific employees, roles, projects, etc.
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What is employee capacity?
Employee capacity is the total available hours for all active employees, minus any time off that has been scheduled
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What is planned utilization?
Planned utilization is the number of allocated billable hours divided by the total allocated hours for an employee or group of employees.
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How does Resource Planning work for nonprofits?
Rather than measuring billable hours, nonprofit resource planning keeps track of hours worked on specific programs and activities that directly contribute to the mission (this can include fundraising, events, etc.)